Board of Directors: Roles & Responsibilities

Roles & Responsibilities

President

The President shall chair all meetings of the South Beach Victory Garden and serve as a participating member of any standing committee.  He or she shall preside in a fair & impartial manner; shall represent the South Beach Victory Garden at all appropriate meetings & community functions associated with the local gardening communities; shall serve as the South Beach Victory Garden’s spokesperson; shall contract with, monitor and review the work of any Contractors having a contractual agreement with the South Beach Victory Garden. The President or Co-President will also confer with the other Board Officers in developing the meeting agenda and making executive decisions in between the South Beach Victory Garden Board meetings.  He/She shall be responsible for or shall delegate the responsibility of bringing in new leaders and/or members to the South Beach Victory Garden.

Vice President

The Vice President shall assist the President in the performance of his/her duties; shall preside over the meetings of the South Beach Victory Garden and Standing Committees in the absence of the President; shall perform such other duties as the President or Co-President shall assign; and succeed to the Presidency on the death, resignation, or removal of the President or both Co-Presidents.

Treasurer

The Treasurer shall be the chief financial officer of the South Beach Victory Garden and shall be responsible for all monies and all records of the same; shall maintain all state‑ and Federal‑mandated finance records and file reports in a timely fashion; shall dispense funds only with the approval of the Board in accordance with adopted policies of the South Beach Victory Garden; and shall report regularly to the South Beach Victory Board on the financial activities of the South Beach Victory Garden.

Secretary

The Secretary, Acting Secretary or his or her designee shall record all minutes of the South Beach Victory Garden meetings and make copies of the same available to members; shall be responsible for all official Board correspondence and shall be the custodian for the charter, bylaws and other legal records of the South Beach Victory Garden; shall maintain the archives of the South Beach Victory Garden or delegate this to the South Beach Victory Garden Co-Presidents as necessary; and such other duties as may be assigned by the President or Co-President.